PPWR declaration of conformity: template and mandatory details
An EU declaration of conformity under the PPWR follows the structure of Annex VIII of the Regulation: unique identification of the packaging, name and address of the manufacturer, subject of the declaration, Union acts and standards applied, and place, date and signature. Our template shows these details; the declaration for a specific product is in the data sheet archive.
As of: 17.10.2026 · Reviewed by: Editorial team Elke Plastic GmbH · Information provided without guarantee, not legal advice.
Mandatory details at a glance
| Detail (Annex VIII) | Content | What to check |
|---|---|---|
| Number and identification | Number of the declaration and unique identification of the packaging | Matches the item you are buying |
| Producer | Name and address of the manufacturer and, where applicable, of its authorised representative | Complete and unambiguous |
| Responsibility | Statement that the manufacturer bears sole responsibility for issuing the declaration | Included |
| Subject | Identification of the packaging for traceability and a description | Item number or batch stated |
| Legal acts | Reference to the Union acts applied | Regulation (EU) 2025/40 stated |
| Standards and specifications | Harmonised standards, common specifications or other technical specifications applied | Stated, where applied |
| Notified body | Name, address, identification number and certificate, if applicable | Only if a body was involved |
| Place, date, signature | Place and date of issue, name, function and signature | All included |
Template to complete
EU declaration of conformity No. [ ] (template, not legal advice)
1. Unique identification of the packaging: [designation, item number / batch]
2. Name and address of the manufacturer (and, where applicable, of its authorised representative): [name, address]
3. This declaration of conformity is issued under the sole responsibility of the manufacturer.
4. Subject of the declaration (identification for traceability, description of the packaging): [description]
5. The subject of the declaration named under point 4 meets the requirements of Articles 5 to 12 of Regulation (EU) 2025/40, where applicable, in particular the substance restrictions (sum of lead, cadmium, mercury and hexavalent chromium no more than 100 mg/kg) and, for food contact, the PFAS limits (Art. 5(5)). Other Union acts applied: [reference].
6. Harmonised standards, common specifications or other technical specifications applied: [details]
7. Notified body, if applicable: [name, address, identification number, certificate]
8. Additional information: technical documentation available on request at [contact]
Signed for and on behalf of: [manufacturer]. Place and date of issue: [ ]. Name, function, signature: [ ]
Specific declarations for our items: data sheet archive.
How to check a declaration from your supplier
- The manufacturer's name and address are included
- The packaging is clearly identified, for example by item number or batch
- The Union acts applied are stated
- Place, date, name, function and signature are included
- The declaration is available in the language that the Member State requires
- The technical documentation is available on request
- Evidence on heavy metals is available; for food contact, also on PFAS
- Filing by packaging type has been set up
More on this: Declaration of conformity: what you need.
Our declarations for specific items
You can find the declarations of conformity for our products live in the data sheet archive, sorted by product and available as downloads.
Frequently asked questions
Who issues the declaration of conformity?
The manufacturer of the packaging (Art. 15, 39). Importers keep a copy available (Art. 18). Anyone who places packaging on the market under their own name or brand counts as the manufacturer and issues it themselves (Art. 21).
Is the template legally binding?
No. The template follows the structure of Annex VIII and does not replace legal advice. The text of Regulation (EU) 2025/40 is what is binding. The declaration must be available in the language or languages that the Member State requires (Art. 39(2)).
Does a declaration have to be available for every item?
The declaration is issued for each type of packaging and must make clear which packaging it applies to (Annex VII, Module A, point 4). Filing by item helps you assign the declaration and the packaging clearly.
How long do I have to keep the documents?
The manufacturer keeps the declaration and the technical documentation available for five years for single-use packaging and ten years for reusable packaging, counted from placing on the market (Art. 15(3)). Importers keep the copy of the declaration available for the same periods (Art. 18(7)).